find the right vendor with VENDORSMART℠
Let VendorSmart℠ source top vendors, compile bids and build your board packet

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VENDORSMART℠ AT A GLANCE

VendorSmart℠ is a vendor management platform that helps Community Association Management companies streamline vendor sourcing, compliance vetting, and the RFP process — all in one place.

We make it easy for your team to find and hire top-performing local vendors, backed by real data and built-in risk controls. The VendorSmart℠ platform includes a dedicated Bid Desk that handles vendor outreach, bid collection, and board-ready comparisons — plus automated insurance vetting, contract tracking, Tax ID validation, and 1099 filing.

With VendorSmart℠, your Community Managers save time, reduce liability, and deliver consistent results across complex portfolios. We help you standardize processes, improve vendor quality, and make smarter decisions at scale.

50,000+
Vendors

39,000+
Communities

36+
States

$8 Billion
in Service Projects

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HOW IT WORKS

SUBMIT

Complete our short RFP form

SOURCE

We source top vendors and gather bids

COMPARE

Receive a board packet with
side-by-side comparisons

Sample Board Packet

Board Packets will contain a branded cover sheet, RFP summary, individual vendor bid detail and side-by-side bid comparisons.

Sample Cover Page

Sample RFP Overview

Sample Individual Vendor Bid Summary

Sample Bid Comparison

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VENDORSMART℠ IN MORE DETAIL

REQUEST FOR PROPOSALS

Putting a new project out to bid can be a tedious and time-consuming process. With VendorSmart℠, Community Managers can send us their job specifications, and our team will source vendors and bids for the project. 

We'll then provide a branded board packet with side-by-side bid comparisons, saving the Community Manager hours of tedious work.

VENDOR COMPLIANCE

VendorSmart℠'s team of professional analysts and licensed insurance agents mitigate the risk of working with third-party vendors by monitoring compliance documents (Certificate of Liability Insurance, Workers’ Comp, etc.) on-going. Compliance documents are stored safely and securely in VendorSmart℠ and can be accessed at any time by the Community Manager. 

Our team of industry professionals guarantee full compliance vetting for every vendor belonging to your association.

CONTRACT MANAGEMENT

Managing your open vendor contracts has never been simpler. With VendorSmart℠, you can centralize contracts in one place and get them off email, paper or shared drives. Our team will also remind you prior to contracts auto-renewing. 

VendorSmart℠ helps Community Managers keep a pulse on their associations with real-time reporting and insights. With the click of a button, Community Managers know the compliance status of every vendor, RFP performance data, and contract status.

QUALIFIED VENDOR SOURCING

We understand finding reliable and qualified vendors can be a challenge for any Community Manager. The VendorSmart℠ vendor directory makes it easy to source capable vendors for any new project. Vendor profiles in the VendorSmart℠ directory include a detailed company description, contact information and genuine reviews left by other Community Managers.

The vendor review process is secure and monitored so you can trust the reviews you are reading. Reviews come from Community Managers who have previously worked with that vendor.

TAX READINESS

Each year, Management Companies spend thousands of dollars and countless hours preparing, processing and delivering 1099s to vendors. 

VendorSmart℠ can offload this tedious task from your team and drastically reduce your cost through our 1099 delivery service. Our technology and platform can efficiently process and deliver your 1099s at a fraction of the cost and time. 

IMPLEMENTATION & SUPPORT

VendorSmart℠'s user-friendly and intuitive design makes usage a breeze. The VendorSmart℠ implementation team provide a step-by-step on-boarding plan which includes all training documentation and videos.

The VendorSmart℠ Support team significantly reduces the overhead costs associated with supporting vendor inquiries and calls. Our Support team are available via phone, email, chat and screen-share.

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